When we make document size like Word, Excel, or Power Point we'll always prefer to make the docs as small as possible, because it will save our storage and will be easier & faster to share by email, telegram, WhatsApp, or other media. But sometimes we found our document is strangely away bigger than normal sizes.
For example, normally Excel file size is only hundreds of kilobytes or few megabytes, but somehow the size is increased into 20 MB, like below.
Why My Docs Sizes Very Big?
This enormous file sizes probably caused by bad formatting (e.g formatting empty cells), invisible object, duplicating styles, and uncompressed picture. If we can remove that incorrect formatting & compress the picture, our file size will be back to normal again. But if we check it one by one it will takes quite bit time to finish, don't worry in this article you will find to do it fast.
How To Compress Docs on PC
To compress Excel files here I will use WPS Spreadsheet (it is free, you can download it directly from their website) and below is the steps:
- Open your excel files
- Choose Tools
- And Click Document Slimming,
- Thick all the option, then click start. It will automatically detect & remove problem on your excel files which your excel file size will be compressed.
Unfortunately for MS. Excel I don't find such automatic feature yet, but you can manually reduce your excel file by following this steps: Easy Way To Reduce Excel File Size Up To 20MB.
How To Compress Docs on Mobile.
On Mobile (android or iOS) we can download and install WPS Office or WPS Office Lite from android play store or iPhone app store, then follow below steps:
- Open WPS Office or WPS Office Lite apps
- Tap tools
- Choose File Compressor
- Select your docs
- The apps will scanning the docs, then choose Start Compression
- Your docs will be compressed now.
This mobile apps not only be able to compress excel file but also power point, word and pdf, but it seems the compression more focus on optimizing picture size inside of the docs, if your docs have no picture in it, the effect won't be too big.
We can compress our docs by using WPS Office PC and Mobile, on WPS Mobile you can compress all docs including excel, PowerPoint, word and pdf but the compression more focus on optimizing picture size inside of the docs, if your docs have no picture in it, the effect won't be too big.
On WPS Office PC you can only compress excel file by using Document Slimming menu, but the compression seems more advanced because it can detects and remove invisible object, duplicating styles, also empty cells.
That is Easy Way To Compress Docs On Mobile & PC Free, wish it can help you. Feel free to share & comments, thanks for your visit.